Aug 13, 2023

Choosing the Right Staff Augmentation Company: Finding the Perfect Fit

Choosing the Right Staff Augmentation Company: Finding the Perfect Fit

In today’s competitive business terrain, companies are facing unprecedented demand for their technology-related products and services. So, suppose these services are affected or crippled due to insufficient resources or the lack of expertise. In that case, the offerings that set a company aside from its competition will soon fade and shrink, leaving its bottom line at risk of severe financial and reputational damage. 

However, to keep up with demand and maintain the lead amongst competition, there is a rather conventional way around it; staff augmentation. Staff augmentation allows you to tap into a pool of skilled professionals with specific expertise that may be lacking within your organization. By choosing the right vendor, you can ensure that you have access to highly qualified individuals who can contribute to your project, reduce overhead costs, and fill in any existing skill gaps. And that is what we will be discussing at length in this blog. 

What Is Staff Augmentation?

Staff augmentation is a type of outsourcing where a company hires a third-party vendor to provide temporary or permanent staff to supplement its existing workforce. Staff augmentation aims to provide companies with the flexibility to scale their workforce up or down as needed without having to incur the costs and risks associated with hiring and managing full-time employees. 

Maximizing Success: Unleashing the Power of Software Staff Augmentation for Your Projects! 

The success of staff augmentation lies in finding the right vendor or software provided to work with. Here are some factors to consider when choosing a staff augmentation provider:


Ensure that your chosen vendor/development firm has expertise in the specific technology or programming language required for your project. Look through their portfolio, check for previous client reviews, assess case studies, and ask them to provide you with current functional projects developed by them. Lastly, you can evaluate their talent pool and filter out developers with a proven track record of successful projects in your industry or domain.


Effective communication is crucial to the success of any project. Choose a software staff augmentation provider that offers clear and timely communication throughout the project's lifecycle. Look for responsive, proactive, inclusive, and collaborative teams in their communication style.

Cultural Fit

While technical expertise is important, it's also essential to consider the cultural fit between your in-house team and the augmented staff. Look for developers who align with your company's values, work ethic, and collaborative mindset. A cohesive and harmonious team dynamic fosters better communication, productivity, and overall project success.   

Pricing Models

Different vendors may offer various pricing structures, such as hourly rates, fixed project-based pricing, or dedicated team pricing. Evaluate your project's scope, budget, and timeline to determine which pricing model aligns best with your needs. It's essential to have transparency and clarity regarding the cost structure and any additional charges associated with the services provided.


Projects can change rapidly depending on your chosen development strategy, sometimes requiring additional resources or a different skill set. Choose a vendor that can adapt to your constantly changing needs, offering scalable solutions as required. Flexibility in team size, skill sets, and project management approaches can help you navigate unexpected challenges and ensure project success. According to a survey by Upwork, 75% of hiring managers believe that skill shortages will severely impact their businesses, so stay informed and ask the right questions to get around this dilemma.

Staffing Process:

Inquire about the recruitment and screening procedures to ensure that your chosen provider has a rigorous selection process in place. Ask about their criteria for vetting and hiring developers, including technical assessments and interviews. Understanding the staffing process helps you gauge the quality of talent they can provide and ensures that you receive highly skilled professionals who are a good fit for your project. Additionally, inquire about the vendor's approach to managing and retaining their talent pool to ensure continuity and stability throughout your project's duration.

The Evaluation and Shortlisting Process: Asking the Right Questions

When evaluating and shortlisting software team augmentation vendors, it's important to follow a systematic process and ask relevant questions to make an informed decision. Here are some steps and considerations to guide you:

  1. Define your project requirements: Clearly outline your project requirements, including technology stack, skill sets, project timeline, and deliverables. This will help you identify vendors who specialize in the specific areas you need and ensure a better fit for your project.
  2. Research and gather vendor information: Conduct thorough research to identify potential vendors. Look for their online presence, website, case studies, client testimonials, and portfolio of past projects. This will give you an understanding of their expertise, industry experience, and capabilities.
  3. Request for proposal (RFP): Send a detailed request for proposal to the shortlisted vendors. Include information about your project, specific requirements, timelines, and budget. Ask vendors to provide information about their approach, team structure, previous relevant experience, and pricing models.
  4. Contract terms and flexibility: Review the contract terms and conditions provided by the vendors. Pay attention to factors such as contract duration, termination clauses, intellectual property rights, and confidentiality agreements. Assess their flexibility in accommodating changes to the project scope, scale, or timeline.
  5. Financial stability and long-term partnership: Assess the vendor's financial stability and reputation in the industry. Consider their track record, client retention rate, and the longevity of their business. Evaluate their willingness to establish a long-term partnership and provide ongoing support beyond the project's completion.

How Can Rubikal Help With Your Staff Augmentation Process?

Experience the extraordinary results of Rubikal's software development expertise and leverage some of the best staff & team augmentation solutions in the market. Whether you're seeking a custom software solution or looking to elevate your project to new heights, our team of passionate software engineers is here to bring your vision to life. With over 15 verified client reviews on Clutch and extensive experience with projects in both the EU and North America, you can rely on our augmentation models to get you where you belong and realize your dream from the ideation phase to deployment. Contact us today to embark on a journey where perfection is the only destination, and let Rubikal unlock the limitless potential of your software projects.


What is The Difference Between Staff Augmentation and Team Augmentation?  

Staff augmentation involves hiring an individual or a group of individuals to work for a company on a temporary basis, while team augmentation involves hiring a team of individuals with specific skills to work on a project for a set period of time. Staff augmentation is suitable for companies that require additional resources to complete short-term projects. In contrast, team augmentation is ideal for companies that need to build a team with specific skills to complete a project.

Is The Staff Augmentation Model Actually Effective?

The staff augmentation model has proven to be effective for many organizations, providing several benefits and advantages. However, the effectiveness can vary depending on the specific circumstances and how it is implemented. Nevertheless, 70% of companies that augment staff reported that cost reduction was the main reason behind their decision, so it most certainly is effective!

When Will I Be Able to Recruit Developers?

Depending on the size of the firm you opted for, it can be as soon as two weeks and as long as six months. So, be sure to check with the firm's designated PMs to know an estimated commencement time before you sign any contracts or commit to anything long-term.